1. Who we are:
We are Data Protection System of 2 Buckingham Terrace,, G12 8EB.
You can contact us via our website portal: https://dps.ltd.
Our data protection representative is: DPS Legal Department
Our data protection officer may be contacted via: https://dps.ltd
2. Why we process your data, the lawful basis for processing your data and who we share it with
A. For people who view and interact with our website, we process data:
• to respond to your query when sent through our ‘contact us’ form
• to sign up to our newsletter when you request subscription through our website
• [other]
The legal basis for this processing is our legitimate interest in the administration and operation of our travel management services as well as our legitimate interest in marketing and promoting our company’s travel services. We always include an unsubscribe button in our communications, so you can opt out of receiving such communications at any time.
We share this data with our third-party vendors, and travel management service providers. They may only process this data for the purpose of providing us with their services, and no other purpose.
We may also share certain parts of this data with [insert details].
We will retain this data for [insert period or criteria used to determine the period].
B. For our potential clients, we process data:
• in order to market the services of our company
• to provide you with travel updates and newsletters to which you have subscribed
• [other]
The legal basis for the processing of this data is processing for the purpose of the legitimate interest of our company in marketing and promoting our firm’s travel services. We always include an unsubscribe button in our communications, so you can opt out of receiving such communications at any time.
We share information such as your name and email address with our newsletter services provider who sends out our newsletters. This provider is not permitted to use this data other than on our behalf.
We will retain this data for [insert period or criteria used to determine the period].
C. For vendors and third-parties that we liaise with on travel matters, we process data:
• In order to liaise with you about our travel matters
• [other]
The legal basis for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by our company in providing travel services to our clients.
We share the information you provide with our travel management system in order to store your contact information with our client file. We may also send you emails through our email service provider.
We will retain this data for [insert period or criteria used to determine the period].
D. For job applicants to the company, we process data:
• to recruit new employees
• to ascertain your suitability for a specific role
• [other]
The legal basis for this processing is processing necessary for the purpose of the legitimate interests of our company in recruiting new staff. Please see the privacy notice in the job advertisement for further information about how we process applicant data.
We share the information you provide in your application with our contracted recruiter in order to make a shortlist of candidates. This recruiter is not permitted to use this data other than on our behalf. We may also send you emails about your application through our email service provider.
We will retain this data for [insert period or criteria used to determine the period].
E. [Insert further processing]
3. Transfers of data outside the European Economic Area
We transfer data relating our travel management services to:
[a service provider] located in [specify country outside the EEA].
[a service provider] located in [specify country outside the EEA].
[a service provider] located in [specify country outside the EEA].
[a service provider] located in [specify country outside the EEA].
The safeguard we have put in place for this transfer is to enter into European Commission approved standard contractual clauses with the provider.
4. Information received from third parties and the source of that data
[Insert third party sources of personal data relating to clients, the categories of data, and whether it came from publicly accessible sources]
5. Your rights relating to personal data
You have the following rights under data protection law, in certain circumstances and subject to certain exemptions, in relation to your personal data:
a. right to access the data - you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
b. right to rectification- you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information, you may request that we update the information such that it is complete.
c. right to erasure - you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
d. right to restriction of processing or to object to processing - you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
e. right to data portability - you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine-readable format.
In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice.
If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal.
If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation.
You may lodge a complaint with a supervisory authority.
6. Requirement to process personal data
You may browse our website without providing us with any personal data and this will not affect your ability to view our website.
If you do not provide us with your information for the purposes described above, we cannot send your our newsletter, respond to your queries sent through our contact us form, liaise with you on client matters, [insert other potential consequences of failure to provide information] or assess your suitability for a role within our company.
7. Automated decision-making and profiling
We do not use any personal data for the purpose of automated decision-making or profiling.
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Data Protection Schemes is a scheme owner under Article 42(5) of the GDPR, the article for certification mechanisms that can be used to demonstrate compliance with the Regulation. Its purpose is to develop schemes approved by the European supervisory authorities and the EDPB.
The company is established in the Republic of Ireland and works with Ireland's Data Protection Commission (DPC) and European supervisory authorities to develop certification criteria for all aspects of the GDPR under the authority of the European Data Protection Board, the umbrella organisation which brings together the national data protection authorities (National Supervisory Authorities) of the countries in the European Economic Area, as well as the European Data Protection Supervisor (EDPS).
Leaders in the governance of information, technology, and organisations for over twenty years.
Experienced implementers of management systems following ISO standards and best practices.
Designers of efficient and integrated operational processes for over thirty-five years.
Experienced risk managers, compliance officers and auditors.
As a scheme owner, we develop certification criteria and audit requirements for assessing conformity. An independent conformity assessment body carries out assessments (Article 43.4) against the certification scheme requirements and issues certificate of conformity for the processing operations within scope. The organisation carrying out the assessment is not the same organisation that has developed and owns the scheme. Further details can be found in Guidelines 4/2018 on the accreditation of certification bodies under Article 43 of the General Data Protection Regulation (2016/679) Version 3.0, 4 June 2019..
The EDPB ensures that the General Data Protection Regulation and the Law Enforcement Directive are applied consistently and ensures cooperation, including on enforcement. Recital 100 of the GDPR states "The establishment of certification mechanisms and data protection seals is encouraged, allowing data subjects to quickly assess the level of data protection of relevant products and services". Several schemes for certification criteria have been developed to cover a wide range of obligations related to the processing of data, including systems that make use of artificial intelligence..
As the scheme owner, we are responsible for ensuring the criteria we develop are understood and applied consistently. We achieve this by offering training and guidance on implementation and auditing conformity. This training will assist implementers, auditors and conformity assessors to properly understand the regulations and apply the criteria consistently.
Data Protection Schemes offers several certifications for individuals to demonstrate their knowledge and competence in specific areas of the applicable regulations. It is a requirement that an assessor holds the relevant certifications of competence before conducting a certification criteria conformity assessment.
Our diverse education will prepare you for the growing opportunities in artificial intelligence, data protection, risk management, internal control and auditing.
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Data Protection Schemes is a scheme owner under Article 42(5) of the GDPR, the article for certification mechanisms that can be used to demonstrate compliance with the Regulation. Its purpose is to bring certainty to compliance through schemes approved by the European supervisory authorities and the EDPB.